Focus Pro - Employee Time and Attendance Software

The Focus Pro employee time and attendance software offers a wealth of functionality and is available with a range of clocking terminal options. Originally designed for managing employee time in businesses such as factories, offices and hotels, the flexibility of the product also make it suitable for tracking attendance in schools, colleges and clubs.  The term 'employee' can be substituted for 'student', 'club member' or whatever you require. Take a look at some  of the features below.

• Calculate Hours Worked, Overtime & Bonuses
• Integrate with Payroll Packages - Sage, Iris, Earnie and others
• Absence Management - Sickness, Holidays & Lateness
• Fire Roll Call
• Management Reports
• HR Information
• Employee Rota
• Flexitime and Annualised Hours Management
• Access Control

Calculate Hours Worked, Overtime & Bonuses

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Eliminate the effort of adding up hours manually by allowing Focus Pro to automatically calculate the hours an employee should be paid and at which rate by configuring shift rules.

Focus provides an extremely flexible solution for calculating when somebody is eligible for basic pay, overtime and  bonuses and allows the user to configure grace periods, rounding rules, breaks and more.  Focus Pro can accommodate the shift patterns and rules of most organisations as standard but in the event your organisation requires something unique we can often write customised scripts to meet those needs.

Fully editable timesheets allow you (and other managers and supervisors) to amend or add clockings and adjust time accrued.  User access to the software can be configured to restrict or allow access to specific groups of employees and determine what actions each user can take.  A full audit log records all actions and events.

Integrate with Payroll Packages - Sage, Iris, Earnie and others

Speed up pay day by exporting hours directly out of Focus into your payroll package. Export formats are current available for Sage Payroll Professional, Sage Micropay, Iris, Earnie, Pegasus and Quantum and we're always happy to add more on request.

Alternatively export to PDF, CSV or MS Excel to manipulate data for your own purposes.

A range of detailed and summary payroll reports are available to allow you to manually control your payroll if required.

Absence Management - Sickness, Holidays & Lateness

The absence management features of the software allow you to configure an unlimited number of absence reasons that can be used to record any type of absence you require from Dentist Appointments to Paternity Leave.

Pre or post-book absences using the Employee's Calendar or workforce availability screen which allows you to view absences for groups of employees with statistics and printable reports.

Report on any type of absence using the Absence Period report.

Advanced holiday functionality allows you to define holiday entitlement in days or hours which can be either a fixed allowance or accrued based upon the amount of time worked.  The system caters for any holiday year and allows for adjustments and carry over of end of year balances if required.  Full reporting of current balances is available with the Holidays report.

Focus automatically tracks absence where an employee was expected to work but did not clock for the day - this is highlighted in the Exceptions facility.  The Exceptions facility also allows you to manage exceptions for unauthorised overtime, an employee's failure to work the target hours for the shift, missing clockings, worked bank holidays and more.

Track lateness and other infringements such as break overrun using the timesheets and Infringements Report.

Fire Roll Call

Generate a fire evaculation report to multiple pre-defined printers from a one-click button within the employee time and attendance software or a shortcut on your desktop.

The range of HRX proximity clocking terminals available with Focus Pro can also automatically send a fire evacuation report to a serial printer when the fire alarm sounds if connected to your fire alarm panel.

The Watch Window within the employee time and attendance software provides you with a realtime view of who is currently clocked in and the Who's In report allows you to identify who was in at any specific time and date in the past.

Management Reports

A range of reports are available to help managers and senior members of staff monitor staff and departmental performance, review compliance, plan budgets and more.

The Bradford Factor report highlights employees with distruptive patterns of absence based upon the well known formula:

O x O x D = Bradford Factor

Where:
O is the number of occasions of absence across the period being reviewed and
D is the number of days of absence.

The formula is based upon the principle that lots of individual days of sickness are more distruptive to a business than a long stretch of absence for the same number of days because adhoc days off are more difficult to plan for and manage.  A high Bradford Factor score will identify an individual whose absence record should be reviewed.

The Working Time Regulation report helps you to keep compliant by ensuring that your employees do not exceed on average the maximum number of working hours per week permitted by the European Working Time Directive (currently 48 hours over 7 days as an average over 17 working weeks).  For more information see the website of the Health and Safety Exectutive (HSE).

The Cost Variance report provides details of the number of hours planned for each employee (and the associated costs if an employee's hourly rate has been recorded) and the actual hours worked during the same period.  The variance between the planned and actual figures is calculated.

Textual and graphical reports are also available for weekly totals, group totals, summaries by day and more.

HR Information

Record a range of HR information including the employee's address, telephone number, NI number, dates etc.

Focus Pro allows users to create their own fields to build up a respository of HR information.  Users can define their own text, numeric and date fields to be added to the employee details screen and create drop-down selection list fields.  It's also possible to add fields that point to external documents such as a contract, scanned certificate or image such as a photograph.

The Memo feature allows users to create date stamped public or private memos to record any information they wish. Many customers use the memos to record disciplinary information to provide a historical record of actions taken.

All employee details recorded, including any new fields added by the user, are available in the Employee's report.  This report can be customised to show the information required and saved as a template for future use.  You might, for example, require a list of addresses for all employees who started in the last three months who work in the Bakery department or you might wish to generate a report of all employees with over 10 years service.

Employee Rota

For industries or departments that don't have a fixed shift pattern you may wish to use Focus Pro's Employee Rota software feature for planning shifts. The rota displays the planned hours and costs on a daily and employee basis allowing you to carefully control budgets or plan staff attendance according to need.  The employee rota software is particularly popular in the Hotel and Care Home industries but is used by a wide variety of organisations where employees work variable shifts.

Flexitime and Annualised Hours Management

Focus Pro offers a Flexitime / annualised hours management feature for employees who have some flexibility about when they choose to work their hours.  This feature can be combined with shift rules to track employee attendance during core hours and on specific days of the week if required.  Reports are available to report on the balances of each flexitime period and in detail for each day.

Access Control

When combined with the HRX5000 proximity clocking terminal Focus offers access control functionality to control doors, gates, turnstiles etc. Configure rules to determine which employees can gain access at each door/gate and the days and times they are permitted access.

Functionality is also available to control factory bells.

More information on Focus Pro Cost Benefits ...