Flexible Timesheet Management Software
Whether you call them timesheets or timecards, they are the heart of any time and attendance system. On a basic level, timesheets are a weekly display of the recorded attendance of your employees. The Focus timesheet takes the raw clocking data and automatically applies your specific rules to deliver a timesheet ready for export to payroll.
Automatically applied rules make timesheet management transparent, fair and consistent whilst saving you hours of labour.
Seamless HR System Integration
Our timesheet management software interfaces with several of the most popular HR packages, including Iris Cascade HR, Sage HR (formally known as Cake HR), XCD HR and Breathe HR. Should you need an integration with a different human resources software package then our team can develop this for you.
Key Benefits
Annualised hours, flexitime and time-in-lieu options
Up to three levels of Timesheet approval hierarchy
Export to a wide range of payroll packages
Determine overtime and bonuses
Easy identification of exceptions and infringements
Keep track of holidays, including Self Service holiday requests
Record sickness and unlimited absence types
Determine hours based upon rostered shifts
Timesheet Management Software for Businesses of All Sizes
Our employee timesheet software treats late or early attendance the way you require, whether that’s rounding time, allowing a period of grace for lateness or paying (or not paying) pre-shift overtime. Saving you time and your organisation money. Unauthorised absences are automatically identified because Focus knows when each employee is due to work with the Work Schedule and Rota features.
Overtime and bonuses are calculated automatically, and we’re confident that you can challenge Focus to accommodate your specific or complex rules. Our experienced team of trainers and support staff guide you through the process of set-up and the management features, so you’re confident from the moment you start using the Focus software.
Of course, sometimes employees forget to clock or an ad-hoc adjustment is required. That’s where the Focus timesheet management solution improves upon other time and attendance systems because it’s fully editable, intuitive and easy to change. Quickly and easily add or amend clocked times and accrued hours at any rate.
All amendments to the timesheet software are fully audited and reversible.
User profiles allow you to carefully control which members of staff can view or amend various elements of the timesheet so that you need not fear fraudulent or unscrupulous actions. You can even prevent users from amending their own timesheet
The exceptions features allows you to quickly and easily identify missing clockings, where employees have worked on their holiday, have unauthorised overtime or if they’ve not met their target hours. Absences such as sickness and holidays automatically populate the timesheet software from the calendar.
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The Benefits of Timesheet Management Software
As businesses grow, one of the most challenging and time-consuming tasks that many face is managing and maintaining accurate attendance records. Small companies often still rely on paper-based systems or Excel spreadsheets. Whilst adequate for small teams, once your workforce starts to grow, these manual techniques for handling employee timesheets can quickly become too much to maintain. Inputting errors begin to creep in, which can cause payroll errors, decreased productivity and disgruntled staff.
Time tracking software is a simple but effective way to automate employee attendance tracking. Using raw clocking data and overlaying rules specific to your business, you create a timesheet system that is both accurate and fair.
The timesheet data can then be fed directly to your payroll system, ensuring accuracy.
The Key Benefits of Time Tracking Software
1. Reduced Administration
Managing timesheets can be a full-time job. Time tracking, managing holidays, dealing with unexpected absences, logging overtime, and recording lateness are all critical elements of accurate timesheets. Keeping on top of all the data is very labour intensive.
Timesheet software automates this information by logging the raw data and applying logic based on the rules you have entered. For example, if you want to reward employees for pre or post-shift overtime, rules can be created to track this activity. Similarly, lateness and unauthorised absence are automatically logged as the software knows when each employee is due to work.
2. Monitor Absences
With efficient time tracking software, absences are automatically identified because Focus knows when each employee is due to work with the Work Schedule and Rota features. Unauthorised absences can be flagged to managers allowing them to identify issues quickly with team members and take the appropriate actions.
Absence trends within teams or departments can also be easily highlighted. This may point to wider issues such as low morale and low job satisfaction with an area of the business. This type of data may go unnoticed with a manual system, but timesheet software provides automated reporting that enables senior managers to see issues quickly.
3. Simple Data Retrieval
Anyone who’s ever been asked to find historical information in a paper-based timesheet system will know that it is far from a quick process. Even the most organised and well-managed system still requires vast amounts of files, folders and, in some cases, off-site storage.
With Focus timesheet management software, all the information you need is available at the touch of a button.
4. Enhanced Accuracy
Manual timesheet systems are prone to errors as they rely on human input to record the information accurately. Even minor errors can lead to broader issues, such as inaccurate payroll submissions and unhappy, unproductive staff.
With our employee timesheet software, you can be confident that the data is correct. If manual intervention is needed, the Focus time tracking software is fully editable, intuitive, and easy to change. All amendments to the timesheet are fully audited and reversible.
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Frequently Asked Questions
What is Egress’ Timesheet Management Software?
Egress’ Timesheet Management Software is a comprehensive time and attendance solution that automatically processes raw clocking data according to your specific business rules to deliver timesheets ready for export to payroll. The system makes timesheet management transparent, fair, and consistent whilst saving hours of administrative labour.
What are the main benefits of implementing a timesheet management system?
The key benefits include reduced administration, automated calculation of overtime and bonuses, easy identification of exceptions and infringements, accurate absence tracking, seamless payroll integration, and comprehensive historical data retrieval. Our system also offers flexibility with annualised hours, flexitime, and time-in-lieu options.
Is Egress’ timesheet software suitable for businesses of all sizes?
Yes, our timesheet management software is designed to accommodate businesses of all sizes. The system is flexible and scalable, making it suitable for small teams as well as large enterprises with complex requirements.
How does timesheet software improve upon manual or spreadsheet-based systems?
Unlike manual systems which are prone to errors and time-consuming to maintain, our timesheet software automates data collection, applies business rules consistently, identifies exceptions automatically, and provides instant access to historical data. This significantly reduces administrative burden, increases accuracy, and improves overall productivity.
How does the system handle employee lateness or early attendance?
The system treats late or early attendance according to your specific requirements. It can be configured to round time, allow a grace period for lateness, or pay/not pay pre-shift overtime based on your company policies.
Can the system identify unauthorised absences?
Yes, unauthorised absences are automatically identified because the system knows when each employee is scheduled to work through the Work Schedule and Rota features.
How does the timesheet software handle overtime and bonuses?
Overtime and bonuses are calculated automatically based on your specific rules. The system can accommodate complex requirements and different rates for various overtime scenarios.
Can managers make adjustments to timesheets when necessary?
Yes, the system is fully editable, intuitive, and easy to change. Managers can quickly add or amend clocked times and accrued hours at any rate. All amendments are fully audited and reversible for security and transparency.
What kinds of reports can be generated from the timesheet data?
The system offers comprehensive reporting capabilities including timesheet summaries, absence tracking, overtime analysis, cost analysis, and exception reports. These can be customised to meet your specific business needs.
Does the timesheet software integrate with HR systems?
Yes, our timesheet management software interfaces with several popular HR packages, including Iris Cascade HR, Sage HR (formerly Cake HR), XCD HR, and Breathe HR. Our team can also develop custom integrations with other human resources software packages.
How does the system integrate with payroll?
The system can export timesheet data to a wide range of payroll packages, ensuring accurate and efficient payroll processing without the need for manual data entry.
What clocking solutions are compatible with the timesheet software?
Our timesheet software works with various clocking solutions including fingerprint terminals, facial recognition terminals, proximity terminals, access control systems, and NFC terminals. This flexibility allows you to choose the most appropriate clocking method for your organisation.
Can employees access their own timesheet information?
Yes, through the Self Service feature, employees can view their own timesheet information, submit holiday requests, and manage their personal data. Access levels can be controlled through user profiles to ensure appropriate permissions.
How long does it take to implement the timesheet management system?
Implementation time varies depending on the size and complexity of your organisation. Our experienced team will work with you to create a tailored implementation plan that minimises disruption to your business operations.
What training and support is provided?
We provide comprehensive training and support to ensure you’re confident from the moment you start using the Focus software. Our team of trainers and support staff guide you through the process of set-up and the management features.
How customisable is the system to meet our specific business requirements?
The system is highly customisable and can accommodate specific or complex rules. We’re confident that you can challenge Focus to accommodate your unique business requirements.
Is the software cloud-based or installed on-premises?
Egress offers both cloud-based solutions and on-premises installations, allowing you to choose the deployment method that best suits your organisation’s needs and IT infrastructure.