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Time and Attendance Systems

Designed for flexibility and maximising your return on investment

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Time and Attendance Systems

Complete Time & Attendance Solutions

Egress Systems offer the complete time and attendance package from the latest high-performance clocking terminals to flexible timesheet software solutions.  Designed for the demands of modern business, our solutions take the strain out of managing attendance and save you time and effort.

Time & Attendance Software

Our time and attendance software delivers flexibility and return on investment for our broad portfolio of customers.

Time and Attendance Systems at the Heart of Your Business

Time and attendance systems often become a management tool at the very centre of your organisation.  From planning rosters to feeding payroll, our innovative software helps you manage many aspects of your employee relationships.  Integrate with your HR package or KPI reporting suites.

Key Benefits

  • Analyse costs and ROI

  • Control labour costs

  • Biometric clocking terminal options

  • Integrated access control

  • Annualised hours and flexitime support

  • Payroll integration

  • Rotas and work scheduling

  • Web portal and mobile app

Add-on Extras

Complementing your time and attendance software, there is a range of modules available that can enhance visibility of attendance on-site, support home working and your health and safety provision.

Responsive to Your Business Needs

We’ve accumulated decades of experience in time and attendance management across multiple business sectors.  That knowledge has helped us build customers trust and deliver comprehensive solutions.  From your initial enquiry, through purchase, installation, training, support and after-sales care our teams are dedicated to ensuring we meet your evolving needs.  Many of our customers have been with us for more than a decade and repeat purchase as our offerings respond to the ever-changing demands of business.

Customers

How to Choose a Time and Attendance System

Time and attendance systems have seen huge advancements over the last 30 years. Gone are the days of employees clocking in and out using punch cards. Now, businesses are spoilt for choice with a wide range of terminals and software options that provide powerful workforce management solutions.

At its core, the modern time and attendance system still performs the same basic function of tracking employees attendance as the humble punch card system used too. However, modern management systems can now support companies across a whole range of key business functions, streamlining processes and reducing overheads.

One of the key features of today’s attendance systems is the flexibility they offer. A sophisticated, feature-rich system is not restricted to large corporations. Instead, companies of any size can take full advantage of a cost-effective time and attendance solution and tailor it to meet their specific needs.

What Are Time and Attendance Systems?

Before we delve into how to choose a time and attendance system we’ll, first of all, explain what they are.

The modern time and attendance solutions consist of two parts;

1: The time clock or terminal – This could be a biometric device such as a fingerprint or facial recognition terminal, a card reading device or even a web portal or mobile app that enables employees to clock in remotely. Many terminals can also be used for access control purposes.

2: The software – This is linked to the time clock/terminal and collects data that can be used in the companies management systems. Examples of the data collected and how it can be used include; Attendance Data, Absence Management, Tracking Shift Patterns, Payroll integration, Timesheet Management, Rostering, Bonuses and Overtime.

How to Choose a System

The first step is to decide on the type of terminal that is best suited for your company.

Card Readers

Card readers, also known as proximity terminals, provide consistent reliability and are a user-friendly solution. There is also a degree of familiarity about them and employees who have reservations about using biometric technology are typically more comfortable with this simpler alternative.

The downside to card readers is that they are susceptible to buddy clocking and staff members may be able to register one another to cheat the system.

Biometric Terminals

To remove the possibility of buddy punching, a biometric clocking device should be considered. There is a broad selection of devices to choose from, many of which can also be used for access control. Hand or fingerprint clocking terminals will be familiar to a large number of people and these devices ensure that no one can punch in for a colleague. Face recognition terminals are a newer technology but are growing in popularity as they offer a contactless clocking solution which, in a post COVID world, is essential for many businesses.

Another advantage of biometric solutions is that the employee does not need a fob, tag or card to operate it. It’s very easy for these small items to be lost, or worse stolen, leaving a company with a potential security risk.

Assessing Your Business Needs

Time and attendance systems are hugely flexible and they can quickly develop into a core management tool for a small and large company alike.

Many business owners and managers won’t be aware of what a modern time and attendance solution can offer and it’s therefore worth engaging with a specialist. At Egress Systems our experts can assess your business needs and suggest suitable terminals and software that fully meet your requirements.

Employee Self Service

2020 has seen a dramatic shift in how and where employees are working. COVID has accelerated the trend for employees working from home and organisations that would have never had considered operating in this way are now embracing the change.

Employee self-service web clocking applications enables staff members to clock in from their PC, mobile device or tablet. They can access their personal timesheet and calendar using a secure PIN or password. The web clocking applications allow employees to make holiday and other absence requests, view their hours worked and overtime accrued or identify their scheduled cost centres.

Web-based time tracking can also equip management with the ability to view the location of an employee using an integrated Google Maps feature

Working Patterns

If you’re a business that has complex shift patterns with a workforce on a diverse range of working hours then a time attendance solution that automates as many of the processes as possible is a must. Although having a supplier that offers ongoing customer support packages it advisable, a user-friendly system you can customise yourself is one of the key features to consider.

Powerful Reporting

When choosing time and attendance solutions the reports and management information available through the software is crucial. A specialist supplier will be able to demonstrate how their solutions can meet this requirement. However key areas to look for are;

  • A report designer tool that allows your team to generate their own bespoke reports
  • Payroll summary with detail by project, client or job
  • Employee hours logged against specific projects, clients or jobs
  •  Cost variance reporting to review where budget is being over or underspent
  • Rota day planner with the options to update rotas in real-time
  • Integration with payroll packages such as Sage, Iris, Earnie and others
  • Working time regulation reports to ensure you remain compliant
  • Bradford Factor report highlighting disruptive employee attendance or patterns of absence based upon the well-known formula
  • Real-time employee time tracking

Scalability

A workforce management system is a financial investment that must meet the objectives of a company from day one but also have the ability to grow with a business.

Choosing a solution that can scale up and adapt to changes within your organisation is essential, as is choosing a supplier who can work with you to develop your time management systems as the number of employees grows.

Pricing

When it comes to budgeting for an attendance management system a lot will depend on the type of system you opt for. Cloud-based solutions offer a significant saving versus an on-premises system, however, this may mean sacrificing a degree of flexibility and customisation features.

If the price is a major factor then it’s worth reviewing your list of requirements and focusing on the top priorities. If your management team aren’t going to use all the information within the software, then perhaps a less feature-rich, and more cost-effective solution is available.

Egress Systems

With many years of experience in the employee attendance and time management sector, our experts can guide you through the process of selecting your first system or updating your current one. All of our workforce management solutions use best in class terminals and software to ensure your chosen solution fully meets your companies needs.

We also offer a wide range of support services giving you peace of mind that a specialist is only a phone call away should you need them.

For more details regarding our range of time management and access control solutions or our support services, please contact our team.